Terms and Conditions

Please download and complete the two forms below before arriving at Pembers Hill Stud Farm.

Pember’s Hill Stud Farm Mare Booking Form

Pember's Hill Stud Farm Term and Conditions Form

Mares are taken at livery for artificial insemination with fresh, chilled or frozen semen. Mares should arrive prior to coming in season and will be constantly monitored to obtain the optimum timing for insemination. 

Swabs: All visiting mares must have a veterinary certificate stating that the mare has been swab tested and is free from infection (including contagious equine metritis).

Arrival Time: The best time for mares to arrive is just before they are due to come in season. Their follicular development will be constantly monitored to obtain the optimum timing for insemination.

Mare Booking Form: All owners/agents are required to fill in and sign our form when they bring the mare to stud. If the mare is sent with a third party the form must be completed and signed before the mare arrives. Also all mares must be accompanied with their passport.

Hind Shoes: Please make sure all mares arrive at stud without hind shoes. If we have to remove them we will charge accordingly.

Blacksmith: Mares and foals will have their feet trimmed when necessary and any costs charged to the owner’s account. Any specific shoeing requirements must be notified to the stud when the mare is booked in. 

Worming: Mares and foals will be wormed regularly and the owner charged accordingly. 

Scanning: It is stud policy to scan all mares. A twitch/sedition maybe used to ensure safety for all.

Veterinary: Veterinary assistance will be called in when deemed necessary by the stud and all costs will be chargeable to the owner. 

Insurance: The stud accepts no responsibility for visiting horses and does not carry insurance cover; it is the owner's responsibility to provide their own insurance cover. 

Cancellation Fees: 25% of the stud fee will be charged for the nomination not taken up unless a Veterinary certificate is produced stating that there is a valid reason.

Visiting Mares: All mares will have the benefit of all pasture available at the stud. Mares may be kept stabled if requested. The stud has a right to feed or stable grass kept mares, if they consider it to be beneficial to the care Mares and foals will be stabled as a result of bad weather if the stud feels this is necessary.

Mares and Foals: Whilst at Embers Hill Stud Farm mares and foals will receive every possible care and attention. The stud accepts no responsibility whatsoever for any accident, theft or disease, nor does the stud imply guarantee of success. 

All mares are inseminated at their owners risk, and the stud is not liable for any damages or compensation in respect of any injury or damage whatsoever caused to the mare, including (but not limited to) teasing/artificial insemination and foaling.

Owners must accept that while their horse is at Embers Hill Stud Farm it is at their own risk. No responsibility for the mare, foal or stallion can be accepted by the stud and all liability claims, damages, costs, loss and expenses of any kind are hereby expressly excluded.

Frozen semen stored at the stud on behalf of the stallion and mare owners is done so at their owners risk. Owners are responsible for insurance of the frozen semen. The stud reserves the right to charge for the storage of any frozen semen if it is held over from one stud season to the next. 

Invoicing: Invoices are produced on a monthly basis and are to be paid within 20 days of the date of invoice. The final account for all board fees, veterinary work, and other costs incurred and outstanding invoices must be paid before the mares leave the stud. Mare owners who send a third party to collect their mares must make arrangements to pay in advance of collection. Mares will not be allowed to leave before payment is made in full. 

Stud fees are due at the time of first service. A £30 charge will be made on any bounced cheque.

ALL FEES MUST BE PAID BEFORE THE MARE LEAVES THE STUD. 


The stud reserves the right to refuse entry to the stud to any mare or foal in the event that any of these conditions are not complied with or where they consider that mare or foal to be an unacceptable health risk.